Job Description

POSITION SUMMARY:

The Bookkeeper directly supports the Finance Department through the daily administration and maintenance of the accounts payable, accounts receivable, and bank deposit reconciliation.

ESSENTIAL RESPONSIBILITIES:

To perform this job, an individual must perform each essential function satisfactorily with or without reasonable accommodation.

Accounts Payable and Receivable:

• Prepare, post, verify, and record incoming payments and transactions related to accounts receivable.

• Match vendor invoices to purchase orders and receiving documents; accurately code invoices to the appropriate general ledger account.

• Enter invoices into the accounts payable system promptly and accurately and maintain orderly and accurate accounts payable files.

• Prepare timely payment of vendor invoices to capture all available discounts, print checks, match checks to proper supporting documentation, and ensure timely mailing.

Reconciliation and Record Maintenance:

• Reconcile monthly statements and transactions, including the monthly bank reconciliation.

• Gather and file receipts related to the monthly credit card invoice, reconcile the invoice with expenses, and report any discrepancies to the appropriate person or department.

• Assist with bank deposits as needed.

Client and Vendor Communication:

• Communicate with clients and vendors to resolve outstanding obligations or discrepancies via phone, email, and in-person interactions.

• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts, and contact account holders to request payment.

• Research customer discrepancies and past-due amounts and prepare reports regarding the status of customer accounts as requested.

Payroll and Benefits Assistance:

• Assist with payroll as requested.

• Support employee enrollment in the group health insurance plan, including setting up proper deductions in payroll if needed.

• Assist with employee enrollment in the 403(b) plan, including setting up proper deferrals in payroll if needed.

Other:

• Interface and communicate effectively with colleagues at all levels.

• Thrive in a highly collaborative, mission-driven culture.

• Maintain regular and reliable attendance and participate in four special events with the team.

• Perform other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

• Must be detail-oriented and organized with the ability to perform duties under pressure, prioritize workload, and meet deadlines in a timely manner.

• Strong verbal and written communication skills required.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages.

• Microsoft Office Suite proficiency.

• General knowledge of computer applications for the frequent use of electronic mail, word processing, data entry, spreadsheets, graphics, etc.

• Ability to understand, read, write, and speak English.

• Ability to successfully write reports, business correspondence, and policy.

• Moderate reasoning skills, including the ability to apply logical thinking to define problems, gather relevant data, establish facts, draw valid conclusions, and take appropriate action.

• Must have the aptitude and ability to self-direct work.

• Must be able to handle multiple, simultaneous tasks effectively and efficiently.

• Ability to effectively present information, respond to questions, and professionally interact with managers, employees, clients, vendors, and the general public.

• Must effectively convey ideas, images, and goals to a diverse group of personalities.

• Ability to work irregular hours and weekends.

• Demonstrates a strong understanding of accrual accounting principles.

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent.

• Minimum of 3 years bookkeeping experience.

Location: Franklin, TN

Salary: $58,000-62,000 per year

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