Job Description

Gray Hawk Land Solutions is currently hiring for the position of a Document Specialist to work in Houston, Texas in office role 5 days a week. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision.

Responsibilities & Qualifications:

• Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
• Must have working knowledge and experience with all necessary right-of-way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
• Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
• Prepare files, setting up agreements/contracts/correspondent information in the land database
• Ensuring all the documents are in good standing and checking the Correct format.
• Checking Court Documents for changes in potential ownership.
• Keeping track of incoming Correspondence Via- Email and Fax.
• Responsible for document recording
• Scanning and coping checks to ensure company compliance.
• Fluent in various databases (Quorum Land System, Peloton (Landview).
• Plan land team meetings and sub-team meetings.
• Run necessary land reports to identify expiring agreements/ renewals/future payments.
• Knowledge with making land payments.
• Manage all aspects of land records.
• Build strong relationship with land team and other internal stakeholders.
• Provide support to land team, immediate supervisor, and land manager.
• Excellent written and verbal communication skills
• Experience providing administrative support to a wide variety of users
• Represents self with professionalism. Can relate to people from various backgrounds and work well with others
• Able to work well in a team environment or an individual role

Education/Experience:

Minimum of Five (5) years of preparing and processing ROW acquisition easement documents on ROW projects.

Pay Range:

This position offers a 5 day per week pay rate and full health, vision & dental benefits.

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