Job Description

SEATTLE ACADEMY is a dynamic community that challenges students to question, imagine, and create in order to contribute boldly to a changing world. This mission comes alive in our urban school setting in the heart of Capitol Hill, where we serve 1,308 students in grades 6 – 12 in a vibrant independent school environment.

ABOUT THE ROLE:

We are looking for a detail-oriented and flexible Events Coordinator to organize school events & meetings that have a positive impact on our SAAS community. 

The primary responsibilities of the Event & Meeting Coordinator are to ensure that events and meetings are successfully planned, implemented, and coordinated in collaboration with campus departments. The Event & Meeting Coordinator will report to and support the Director of Events on medium to large-scale events while also independently managing all internal/external meetings and a portfolio of selected events. Each event/meeting in the portfolio will be planned and executed by the Event & Meeting Coordinator from start to finish.

The successful candidate will be able to demonstrate a proven track record of organization, flexibility, collaboration, and reliability in the workplace, as well as experience planning and producing events. Our ideal candidate is creative, a quick study, a strong communicator, a motivated self-starter, and a team player. 

This position is a salaried exempt position with a salary range of $75,000 - $80,000 depending on relative experience, and is based on working a twelve-month schedule. 

This is a great opportunity for an early-career event planner to gain valuable skills and work in collaboration with high-performing teams at a growing institution. This position will start as soon as the right candidate is available.

Job RESPONSIBILITIES:

• Collaborate with campus partners (facilities, tech, catering, operations) to ensure all event logistics are well-coordinated and executed.
• Attend events to oversee execution and support a seamless guest experience.
• Maintain and update the master event calendar with accurate and timely information.
• Manage external vendors to secure event spaces and arrange on-campus equipment rentals.
• Partner with the Director of Events on event staffing and on-site support.
• Assist in managing event Run of Show documents and timelines.
• Provide administrative support for event planning and execution, along with other duties as assigned.

Requirements for the Position: 

The successful candidate will be able to demonstrate a proven track record of integrity, flexibility, collaboration, and transparency in the workplace.

• Bachelor’s degree and at least two years of event experience.  
• Excellent communication skills, including writing, proofreading, and speaking.
• Strong organizational and planning skills with accuracy and attention to detail.
• Able to coordinate across functions and collaborate to reach shared goals. 
• Ability to manage multiple projects and work assignments simultaneously.  
• Strong interpersonal skills with the ability to work both independently and within a team.
• Proficient in managing spreadsheets and organizing files in Google Drive.
• Ability to work nights and weekends for all internal events and selected external events.

PHYSICAL REQUIREMENTS:

• Able to lift and carry up to 30 pounds. 
• Stand/walk for extended periods of time. 

How to Apply:

SAAS offers a competitive salary and excellent benefit package. View our Staff Benefits here. A resume and cover letter is required to apply. 

Seattle Academy provides Equal Employment Opportunities to all applicants without regard to race, color, religion, sex, gender, gender identity, gender presentation, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with the applicable federal, state, and local laws. SAAS offers a competitive salary and excellent benefit package.

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