Job Description

Job Title : Event Assistant
Location : Philadelphia, PA
Job Type : Full-Time
Reports To : Event Manager

Job Summary

We are seeking a highly organized, enthusiastic, and detail-oriented individual to join our team as an Event Assistant. The Event Assistant will play a key role in supporting the planning, coordination, and execution of events, ensuring seamless operations and exceptional experiences for attendees. This is a great opportunity for someone with strong multitasking skills, creativity, and a passion for events.

Key Responsibilities

• Coordinate logistics such as venue bookings, vendor management, and equipment setup.
• Help create and maintain event schedules, timelines, and budgets.
• Communicate with vendors, suppliers, and internal teams to ensure smooth event operations.
• Support on-site event setup, including decorations, signage, and seating arrangements.
• Serve as a point of contact for attendees during events, addressing inquiries or resolving issues promptly.
• Conduct post-event evaluations, gather feedback, and compile reports to assess the event's success.
• Perform administrative duties, such as preparing event materials, processing invoices, and maintaining databases.
• Stay informed about event trends, technologies, and best practices.

Qualifications and Skills

• High school diploma or equivalent; a degree in Event Management, Hospitality, Marketing, or a related field is a plus.
• Exceptional organizational and time-management skills, with the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with event management software (e.g., Eventbrite, Cvent, etc.) is a plus.
• Ability to work flexible hours, including evenings, weekends, and holidays, as needed.
• Problem-solving skills and the ability to remain calm under pressure.

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