A leading investment banking, sell-side advisory and consulting firm in Irvine is looking for an Executive Assistant to the Managing Director. The firm also supports the operations of a single-family office, offering a unique opportunity to work in a dynamic, high-integrity environment at the intersection of finance, strategy, and thought leadership. The office in Irvine has 6 employees. The role is on office.
About the Job:
¨ Email Management: Serve as a strategic gatekeeper and facilitator by managing email communication with discretion, insight, and prioritization; monitor and triage communications to ensure timely responses, flag critical tasks, and filtering and organizing correspondence
¨ Industry Research & Thought Leadership: Support initial industry and economic research projects, preparation of thought leadership pieces, and assist with promotion of key executives in the media
¨ Real Estate Portfolio Oversight: Liaise with key stakeholders to assist with real estate and automotive portfolio management
¨ Handle confidential and sensitive information with discretion
¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
¨ Proactively manage daily calendar, identifying and mitigation potential conflicts
¨ Event planning
¨ Schedule internal and external meetings
¨ Coordinate travel arrangements and make suggestions for scheduling additional meetings in the area
¨ Process expense reports
¨ Assist with personal scheduling
¨ Ad hoc projects as needed
¨ Limited off-hour availability via text
About You:
¨ Minimum of 7 years of experience in a related support position
¨ BA/BS from a college or university a plus
¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, Salesforce and Dropbox
¨ Strong writing and research skills
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Salary, Bonus, Benefits (medical, dental, vision), 401K, Paid Vacation, Free Parking
Hours: 8-5
...Highly respected public accounting firm with a robust practice is looking to add to their team. Responsibilities will include: Preparation... ...Must have: Bachelors degree in Accounting/CPA required Excellent rapport building skills and customer focus...
Exciting Opportunity as Renewable Solar Energy Sales Consultant: Help the Planet and Earn with Solar Energy! Do you want to be part of something big and important? Here's your chance! Join our fast-growing solar company and help people power their homes with the sun...
...Job Title: Accounts Payable (AP) Staff Accountant Location: Marrero, LA | Hybrid role Office Hours: 8:30 AM 5:00 PM CT Job Type: Full-Time Department: Accounting & Finance About Us: At HOTWORX Franchising, LLC, we are more than just a fitness franchise...
...General Manager of Operations Agriculture & Poultry Industry &##128205; Location: Missouri | &##128338; Full-Time | Some Travel Required Select Genetics is the nations leading supplier of turkey poults , known for innovation, integrity, and excellence in...
...opportunity for a Dutch Speaking Recruiter with no experience necessary! This fully remote position allows you... ...Bonus ~2 Extra Salaries Per Year ~ Fully Paid Training ~ Great Salary ~ Fully Paid Relocation Package ( flight, transfer and hotel )...