Job Description

Our client, a boutique investment firm based in Batter Park City, is looking to hire a star Executive Assistant/Office Manger to provide key administrative support to the CEO and light support to the three founding Partners, along with a variety of special projects and general office assistance. The successful candidate will be exceptionally organized, fast-paced and tech savvy. They will possess strong verbal and communication skills, be resourceful, flexible and professional. This is a fantastic opportunity to become an integral part of an energetic, entrepreneurial firm! This role is 5x days/week in-office.

RESPONSIBILITIES

• Organize and coordinate meetings, conferences, and travel arrangements (both domestic and international for the CEO & three Partners)
• Maintain a high-volume schedule and calendar
• Prepare and submit expenses reports
• Screen and handle calls, provide information, take messages and schedule appointments
• Prepare correspondence, documents and presentations
• File, copy and scan documents as needed
• Assist with upcoming office move (coordinate with vendors, buildings, etc.)
• Coordinate with clients as needed and arrange corporate functions and dinners as needed
• Provide general office assistance as needed including stocking fridge, ordering groceries, etc.
• Ongoing ad hoc operations projects as requested
• Assist with light personal work as needed (e.g. travel, dinner reservations, etc.)

REQUIREMENTS

• 7-10+ plus years of prior administrative support or related experience within financial services
• Superb written and verbal communication skills
• Excellent knowledge of administrative procedures
• Detail-oriented, organized and punctual
• Ability and willingness to take initiative
• Proficient with Microsoft Suite
• Must be dependable, hold confidentiality and possess discretion
• Ability to work well independently and as part of a team
• A flexible and positive approach to the job is a must!

SALARY
$130-150K + Discretionary Bonus + Great Benefits 

HOURS
8:30/9am-5/5:30pm + 24/7 availability

Job Tags

Work at office, Flexible hours,

Similar Jobs