Floater Commercial Litigation Legal Secretary Job at SourcePro Search, LLC, Newark, NJ

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  • SourcePro Search, LLC
  • Newark, NJ

Job Description

Floater Commercial Litigation Legal Secretary

📍 Location: New Jersey Office (On-site, Monday–Friday)
💼 Classification: Non-Exempt
💲 Salary: Market-based, OPEN (Applicants must indicate salary requirement)

What You’ll Do:

  • Provide secretarial and administrative coverage for litigation attorneys and secretarial absences as needed across departments.

  • Screen and direct incoming calls, take detailed messages, and manage attorney calendars.

  • Prepare, revise, and format legal documents in compliance with firm standards.

  • Assist with court filings via E-Filing systems for both Federal and State Courts.

  • Create and edit Tables of Authorities and Tables of Contents using firm-approved tools.

  • Assist attorneys with docketing deadlines, time entry, expense reports, and document management.

  • Manage incoming/outgoing mail and ensure proper filing of all legal documentation.

  • Support various practice groups as needed, often at short notice.

What You’ll Bring:

  • 10+ years of experience as a litigation legal secretary in a law firm environment.

  • Proficiency in Microsoft Office 365 , iManage , Kofax , Best Authority , Aderant , Litera Compare , Big Hand Dictation , and Compulaw .

  • Strong multitasking and time management skills with the ability to adapt quickly to changing priorities .

  • High attention to detail and excellent proofreading/editing skills.

  • Strong interpersonal and communication skills; a team player with a positive, professional attitude .

  • Ability to work well independently and under pressure in a fast-paced legal environment .

  • Flexibility to provide coverage across multiple attorneys, departments, or practice groups as required.

  • A current Notary Public commission (or willingness to obtain one within 6 months of hire).

  • High school diploma required ; further education or legal training a plus.

Job Tags

Monday to Friday,

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