Job Description
Duties Description
The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Office Assistant 1 (Stores/Mail) position in the New York State Archives, State Records Center. This office is in Albany and based at the State Office Building Campus. The State Records Center provides storage and retrieval of inactive records for New York State agencies. The incumbent of this position will be responsible for a variety of routine manual tasks, requiring medium to heavy physical effort, operation of motor driven equipment, and the completion of office tasks (data entry, scanning, and filing). Duties of the position include, but are not limited to, the following:
- Load, unload, and otherwise physically handle record boxes, on average weighing 35 lbs;
- Unload or assist others in unloading materials in the warehouse utilizing appropriate equipment, such as walking and riding a pallet jack, carrying a 14’ ladder, etc;
- Scan barcodes and check shipping documents against transfer lists to ensure accuracy of record shipments;
- Manipulate and upload scanning data into warehouse management system;
- Enter data related to barcodes, identifiers, container contents, and status of records into warehouse management system;
- Check transfer lists for accuracy of barcodes, box numbers, retention period, and authorization number;
- Match delivered boxes to transfer lists, noting missing boxes and problems with transfer lists;
- Update destruction, withdrawal, transfer, and retention data accurately in warehouse management system;
- Scan and file transfer lists, email communications, delivery and destruction lists, and other documents as directed;
- Monitor, track, and prepare daily, emergency, and special box retrieval requests;
- Transport records using cargo van and delivery truck;
- As needed, cover reference phones and reception desk, checking boxes in and out to agency staff as appropriate.
Minimum Qualifications Minimum Qualifications NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Non-competitive Minimum Qualifications To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
- There are no education or experience requirements for Office Assistant 1 (Stores/Mail).
Competitive Minimum Qualifications Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Office Assistant 1 (Stores/Mail).
Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 70.1 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-04 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website.
55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:
- There are no education or experience requirements for Office Assistant 1 (Stores/Mail).
It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments CONDITIONS OF EMPLOYMENT:
This will be a permanent, competitive appointment or a permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.
This position leads to a maximum salary of $43,521based on annual performance advances.
APPLICATION: Qualified candidates should send a resume and letter of interest by February 25, 2025 to ocejobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1447/01389) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records.
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Generous benefits of working for New York State, including, but not limited to, the following:
Holiday & Paid Time Off
- Thirteen (13) paid holidays annually.
- Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service.
- Five (5) days of paid personal leave annually.
- Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C.
- Annual professional leave and educational leave opportunities for eligible staff.
Health Care Benefits
- Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.
- Family dental and vision benefits at no additional cost.
Additional Benefits - Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).
- NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.
- Paid Parental Leave for all employees and Paid Family Leave (M/C Only).
- Public Service Loan Forgiveness (PSLF).
- Eligibility for various life insurance options.
Job Tags
Holiday work, Permanent employment, Full time,