Office Coordinator | Personal Assistant Job at Sportsdigita, Edina, MN

T1NKcHNaZVB1MUJPamxMOWp3L3hnOW9iS3c9PQ==
  • Sportsdigita
  • Edina, MN

Job Description

JOB OBJECTIVE
We are seeking a highly organized, adaptable, and proactive Office Coordinator / Personal Assistant to serve as a vital member of our team. This hybrid role combines traditional office coordination responsibilities with high-level personal and executive support for our CEO, offering a dynamic and rewarding opportunity for someone who thrives in a fast-paced environment and enjoys variety in their day-to-day work. This is an ideal role for someone who takes pride in being dependable, discreet, and detail-oriented, and who is energized by supporting others and keeping things running smoothly behind the scenes.

 

ESSENTIAL FUNCTIONS

Office Coordinator

  • Act as the face of Sportsdigita for visitors who arrive at our office; directing them to appropriate conference rooms, informing appropriate staff about their arrival and ensuring they have a warm greeting and welcome
  • Receive and sort mail daily, pack and ship packages, sending out to ensure timely delivery
  • Assist Finance team with expense reporting, scanning checks/bills, and collecting company receipts for accurate record keeping
  • Ensure lunch is provided daily for CEO and President and as needed occasionally for other executives and scheduled meetings
  • Keep the office common areas, conference rooms, and kitchen clean throughout the day
  • Ensure office supplies are always stocked, responsible for ordering supplies when needed and managing office vendor relationships
  • Act as liaison with building management for office maintenance requests and badges
  • Support executive leaders with miscellaneous errands as needed throughout the day
  • Coordinate all company travel arrangements, including flights, hotels, transportation, and itineraries for staff and leadership
  • Help plan and coordinate internal meetings and maintain conference room calendars
  • Assist with onboarding processes for new hires and coordinate with HR/IT on setup needs

Personal Assistant to the CEO

  • Provide comprehensive executive-level support including calendar management, meeting scheduling, and travel planning
  • Manage confidential and sensitive information with the highest level of professionalism and discretion
  • Handle personal errands, coordinate personal tasks, and support personal and business projects as assigned
  • Maintain bookkeeping records for personal purchases and track spending for the CEO
  • Be available after hours for time-sensitive or emergency needs
  • Act as a trusted partner and right-hand to the CEO, anticipating needs and proactively resolving

 

Job Tags

Full time,

Similar Jobs

WeVote

Video Editor Job at WeVote

 ...Thank you WeVote is seeking a passionate and creative Video Editor to join our volunteer team. In this role, you will be instrumental...  ...is at . See Twitter@WeVote . We are a 100% volunteer and remote organization. Responsibilities Edit short form videos, ensuring... 

TapTalent.ai

Inpatient Coder I Job at TapTalent.ai

 ...for clarity or specificity Maintain DNFC levels per facility benchmarks Requirements: ~ AHIMA Certification: CCS, or both RHIT and CCA ~1+ year of coding experience in an acute hospital setting Preferred: Familiarity with Expanse (Meditech) Experience... 

Health Advocates Network

RN - Labor Delivery Post Partum Job at Health Advocates Network

**RN - Labor and Delivery Post Partum Registered Nurse - ** Health Advocates Network is urgently hiring Labor and Delivery L&D ** ** RNs with at least **2 ** years of recent experience! IMMEDIATE STARTS!+ Travel packages up to **$** **2,310 ** **weekly**+ 12hr NIGHT... 

BWT Logistics

Yard Guard Job at BWT Logistics

 ...Baron Transportation , we don't just move freightwe move the nation. Our team is built on a foundation of safety, speed, and superior...  ...player in our mission to lead the industry . Position: Yard Guard Location: Plattsburgh, NY Shift: 7:00 AM 7:00 PM... 

Amazon

Security Engineer, Devices Security Job at Amazon

 ...inventive research and development organization that designs and engineers high-profile consumer electronics. Starting with the best-...  ...the software development lifecycle of devices at Amazon, from security design, threat modeling to code reviews, security testing and...