Job Description
We are seeking a Part-Time Events Bookkeeper & Contracts Administrator to join our team! In this role, you'll play a vital part in ensuring smooth financial transactions and managing event contracts. If you have a knack for organization, attention to detail, and a proactive attitude, this could be the perfect opportunity for you. Your primary responsibilities will include maintaining financial records, managing payments, and coordinating event contracts with both the events and accounting teams.
Pay Rate: $25 per hour
Weekly Hours: 20-25 hours per week
Key Responsibilities
Maintain accurate records for all event-related financial transactions, including purchases and receipts.
Track invoices, receipts, and payments to ensure they're processed on time and follow up on overdue payments.
Monitor third-party service costs and rental expenses to ensure they align with contract budgets.
Collaborate with the Accounting team to ensure regular alignment of financial data between Events and Accounting departments.
Prepare and analyze detailed Excel reports on event financials, including received payments and outstanding balances.
Identify spending trends and revenue collection patterns for event-related finances and generate appropriate financial reports.
Organize and maintain event contracts within a shared Google Drive system.
Ensure invoicing and billing align with client contract terms.
Be available to respond to urgent financial inquiries on weekends related to deposits, invoices, and contracts.
This position is primarily remote, with in-office attendance required once a week or as directed by management.
Education & Experience
A Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
At least 2-4 years of experience in bookkeeping, financial administration, or contract management.
Experience in event management, hospitality, or a similar field is a plus.
Previous experience in a small team or startup environment is advantageous.
Skills & Abilities
Advanced proficiency in Excel (90% of tasks will involve using Excel).
Familiarity with DocuSign, PayPal, Bill.com, and other online payment platforms.
Experience in invoicing and billing processes.
Basic accounting knowledge, with the ability to perform accurate calculations and draw logical conclusions.
Strong communication and relationship management skills.
Exceptional attention to detail and ability to follow up on assigned tasks.
Ability to thrive in a fast-paced, small-team environment and maintain a team-player mentality.
Flexibility in schedule to address urgent inquiries outside of standard work hours.
Benefits
We offer a comprehensive benefits package to support your physical and emotional well-being, including:
Paid vacation
Medical, dental, vision, and life insurance
Pet insurance
Sick leave
10 paid holidays and bereavement days
We believe in fostering a family-friendly and supportive workplace with a collaborative culture. You'll have the chance to learn and grow while contributing to meaningful work. We value integrity, trust, and accountability in all that we do, and are committed to providing a challenging yet rewarding work environment.
Additional Information
We are looking to bring someone on board as soon as possible, and strongly prefer candidates located near Los Angeles, as no relocation assistance is available.
We are an Equal Opportunity Employer. All qualified candidates will be considered based on qualifications, merit, and business needs. We are committed to creating a diverse and inclusive work environment.
Employment Type: Part-Time
Salary: $ 25.00 Per Hour
Job Tags
Hourly pay, Contract work, Work at office, Immediate start, Remote work, Relocation, Holiday work,