Job Description

Description

The salary for this position is: $4446 - $5914 monthly

Thurston County Public Health and Social Services (PHSS) is recruiting for a Public Health Program Assistant II for our Environmental Health Division.

As a Public Health Program Assistant II you will play a vital role in providing information to the public while also providing support to the Environmental Health division staff. Supporting our Food and Environmental Services (food pools and schools) section you will be responsible for ensuring efficiency and accuracy of daily operations. If you are an organized detail-oriented professional with a passion for public service and environmental health we would love to hear from you!

Essential functions may include but are not limited to the following:

• Provide program-specific information to the public via phone mail or in-person
• Provide administrative and technical support to Environmental Health staff
• Create maintain and update information in program-specific databases programs and spreadsheets
• Prepare reports including daily application processing report
• Establish and maintain files records accounts and other information sources as needed to support and document program activities
• Create and monitor office procedures and filing systems for effectiveness and adjust as needed
• Responsible for department archiving and maintaining archived records and files
• Monitor purchase and coordinate distribution of program inventory including brochures and department supplies in addition to assisting with supply ordering for the division
• Review program fees prepare billings maintain cash receipt records balance daily cash receipting and make deposits
• Responsible for tracking quality assurance responding to and reporting of Environmental Health program requirements
• Compose draft proofread and edit reports letters newsletters spreadsheets PowerPoint presentations and other types of correspondence as needed
• Create monthly notices and bills and track and process payments in Permit Tracking Database Microsoft Access and Point and Pay payment system
• Process and distribute incoming mail and scan and route incoming applications and historic program records
• Contact customers to obtain additional information for the program if needed
• May be required to conduct research to appropriately answer program-specific questions
• Perform other work as required or assigned including but not limited to a 24/7 response during public health emergency situations and disease outbreak investigations

To view the full job classification click here: Public Health Program Assistant II

WORKING CONDITIONS:

• Work Environment - Quiet office setting in Olympia Washington
• Schedule - Monday Friday 8:00am 5:00pm with the potential option of alternative or compressed schedules
• Travel Requirements - Travel may be required to attend meetings or trainings and to perform field work
• Customer Interactions - Daily interactions with Thurston County staff and the public

WHO WE ARE:

Public Health and Social Services (PHSS) is Thurston Countys local health jurisdiction and human services department and is responsible for protecting the health and promoting the well-being of all people who live work and play in Thurston County. We value diversity and strive to foster a sense of belonging honoring the unique experiences cultures skills backgrounds identities and perspectives of our employees and community. As an agency actively working to address health equity we aspire for everyone to have the opportunity to attain their highest level of health regardless of their individual circumstances.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
• Plan For Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pre-tax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays .
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules: Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA ) : Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans to get their student loans repaid. Public Service Loan Forgiveness Program

Why youll love it here: Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of year-round outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at .

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• High school diploma or GED.
• Four years of related office experience which included general office practices and arithmetic basic bookkeeping customer service filing etc.
• Must have the ability to operate a personal computer and applicable software to perform the essential job functions of the position.
• Current Washington State Drivers License or have an appropriate accommodation.

DESIRED SKILLS:

• Ability to communicate effectively (verbal written and in-person)
• Excellent time management
• Ability to multi-task
• Familiar with office equipment copier/printer and multi-line phones
• Experience in Microsoft applications
• Strong organizational skills
• Customer service experience
• Familiar with billing/accounts payable

Respect and Organizational Culture

• Create an environment where employees and partners can safely express needs or concerns and where employees can make and correct mistakes
• Effectively interact with sensitivity while working with persons from diverse cultural socioeconomic educational racial ethnic and professional backgrounds and persons of all ages gender identities sexual orientations and lifestyles
• Thrive in a fast-paced robust organization maintaining a positive work environment

Communication

• Serve the public in a timely complete accurate and professional manner while ensuring that written and verbal communication is clearly understood by others
• Maintain cultural competency to support diverse perspectives in developing implementing and evaluating policies programs and services that affect the health of the community
• Strong oral communication for networking and interpersonal relationships
• Excellent written communication including the ability to craft correspondence reports and articles or web postings with minimal grammatical and syntax errors

Goal Setting and Accomplishment

• Use strategic thinking and planning for goal setting and evaluation
• Effectively plan organize and manage competing priorities and challenges under pressure
• Create a sense of mission by articulating and modeling confidentiality professional values and ethics with honesty and integrity
• Operate with a high degree of flexibility initiative attention to detail and commitment
• Delegate and use persuasion and negotiating skills for shared responsibility and acceptance of change

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment Please contact the hiring team at: or

This position is:

• Represented by a union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

• Application
• Resume
• Letter of interest
• Please note: The candidate selected for this position is required to show proof of the following immunizations by their agreed upon start date:
  • Measles/mumps/rubella (MMR)
  • Tetanus diphtheria and pertussis (Tdap/TD)

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at . Those who are deaf deaf-blind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-) to connect with Washington Relay.

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