Job Description

Requisition No: 850957 

Agency: Division of Emergency Management

Working Title: Response Grants Manager - 31001083

 Pay Plan: CS Exempt (EOG)

Position Number: 31001083 

Salary: Up to $49,820.88 

Posting Closing Date: 04/24/2025 

Total Compensation Estimator 

Response Grants Manager
Response Bureau / Technological Hazards Setion
State of Florida Division of Emergency Management
This position is located in Tallahassee, FL

The Florida Division of Emergency Management (FDEM)plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies; prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”. 

Position Overview and Responsibilities:
This position serves as one of the Response Grants Managers in the Technological Hazards Section within the Bureau of Response, responsible for developing and managing multiple federal and/or state grants for the Division of Emergency Management.

The duties and responsibilities for this position include, but are not limited to, the following:

• Serve as Grant Manager to all subrecipients to whom funds are passed. 
• Assist in the development of scope of work for project formulation and training guide development.
• Prepare strategies, proposals, and policies for grant funding.
• Monitor and control grant funded projects to track recipient/subrecipients agreements, budgetary projections, expenditures, reimbursement requests, record maintenance, and compliance obligations.
• Close projects upon finalization of grant life cycles in accordance with policies and procedures.
• Participate in public outreach programs for hazardous materials in Florida.
• Perform travel and other related work as required for the Technological Hazards Unit. 
• Serve on the State Emergency Response Team (SERT) during emergencies or provide other operational support during emergencies as required.

Knowledge, Skills, and Abilities:

• Knowledge, skill, and ability to manage a federal pass-through grant. 
• Knowledge, skill, and ability to understand and apply federal and state hazardous materials program requirements in accordance with established rules, regulations, and legislation. 
• Ability to communicate orally and in writing as well as prioritize, perform multiple tasks, and maintain an organized workspace. 
• Knowledge, skill, and ability to operate desktop computer programs and maintain databases and status reports as required.
• Ability to learn and utilize a digital grant management system.
• Ability to provide technical assistance to industry representatives, the general public, and all levels of government. 
• Ability to process and track financial activity requests.
• Ability to travel as necessary and work in the State Emergency Operations Center as required.

Minimum Qualifications:

• A minimum of six years’ experience in grant management, contract management, or a related field. A post-secondary degree may be used as an alternative for years of experience on a year-for-year basis, up to four years.
• Valid Florida Certified Contract Manager (FCCM) designation or ability to obtain one within the first 12 months of employment.

Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. 

Successful completion of background screening will be required for this position. 

The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description.

Employees must be able to deploy to emergency sites with limited advance notice.

 

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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