Sr. Executive Assistant at Midtown Investment Firm (5x a week in office) Job at BCL Search, New York, NY

T3locHVwdUh0bDlHZ0ZmN2dnL3lnZHNkS1E9PQ==
  • BCL Search
  • New York, NY

Job Description

Our client, a high-performing financial services firm is seeking a polished and proactive Senior Administrative Assistant to provide high-level support to a team on their Research and Equities team. This person will play a key role in ensuring the smooth day-to-day operations of the department, handling a mix of calendar management, travel, expense processing, project coordination, and team support. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being a true right hand to executives. This role is in office 5x a week.

RESPONSIBILITIES:
  • Provide executive-level administrative support including calendar management, scheduling, and meeting coordination
  • Arrange domestic and international travel in accordance with firm policies
  • Create and submit expense reports using the corporate accounting system
  • Prepare agendas and handle logistics for meetings and conference calls, including room reservations and catering
  • Act as a liaison for incoming calls and visitors; field inquiries and route as appropriate
  • Maintain organized and accessible paper and electronic filing systems
  • Handle confidential materials with discretion and professionalism
  • Generate reports and spreadsheets for commission management and client account maintenance
  • Coordinate special projects and department initiatives
  • Attend conferences to assist with event logistics when needed
  • Support onboarding of new hires and coordinate with IT and Facilities as needed
  • Serve as point of contact with building management for facilities-related matters (repairs, drills, vendor access, etc.)
  • Plan and execute internal and external client events or entertainment functions
REQUIREMENTS:
  • 5+ years of administrative experience supporting senior-level executives
  • Strong attention to detail, organizational skills, and ability to prioritize
  • Excellent communication and problem-solving skills
  • Professional, poised, and able to handle confidential information with discretion
  • Proactive, flexible, and able to work independently
TECHNICAL SKILLS:
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
  • Experience with expense reporting tools and calendaring systems preferred
HOURS:
8:30-5pm + flexible for OT as needed.

SALARY:
$110-115K base + discretionary bonus + good benefits ($130-150K total cash comp)

#IND1

Job Tags

Work at office, Flexible hours,

Similar Jobs

Ferrero

Production Supervisor 3rd Shift Job at Ferrero

Job Location: Louisville, KY About the Role: The position reports to the UGP Manager and supports the execution of the production plan. Is responsible for staffing, discipline, compliance with standards, etc. coordinating the line team(s) in operational activities...

Craft & Technical Solutions

Structural Welder Job at Craft & Technical Solutions

 ...Referral bonuses to employees who refer qualified candidates. Safety and responsible work practices are of paramount importance at CTS and are woven into the fabric of everything we do. We are committed to employee safety & development, the protection of the... 

Richemont

Watch Repair Technician Job at Richemont

Richemont seeks a meticulous Watch Repair Technician in Fort Worth. The role involves maintaining workshop standards, dismantling and assembling timepieces, and conducting quality control checks. Candidates should possess a high level of dexterity, attention to detail,... 

Kayali

Marketing Director (Americas) Job at Kayali

 ...and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the worlds most renowned perfumers and sources the finest ingredients to create unique... 

Empower Physical Therapy

Physical Therapy Assistant Job at Empower Physical Therapy

 ...specialties in pelvic floor, hand therapy, and sport and orthopedic...  ...we regularly hear from traveling therapists, our full-time employees...  ...We have been voted the Best Physical Therapy clinic of Anchorage and...  ...as a Physical Therapist Assistant Strong clinical skills and...