Job Description

Our client, a high-performing financial services firm is seeking a polished and proactive Senior Administrative Assistant to provide high-level support to a team on their Research and Equities team. This person will play a key role in ensuring the smooth day-to-day operations of the department, handling a mix of calendar management, travel, expense processing, project coordination, and team support. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being a true right hand to executives. This role is in office 5x a week.

RESPONSIBILITIES:

• Provide executive-level administrative support including calendar management, scheduling, and meeting coordination
• Arrange domestic and international travel in accordance with firm policies
• Create and submit expense reports using the corporate accounting system
• Prepare agendas and handle logistics for meetings and conference calls, including room reservations and catering
• Act as a liaison for incoming calls and visitors; field inquiries and route as appropriate
• Maintain organized and accessible paper and electronic filing systems
• Handle confidential materials with discretion and professionalism
• Generate reports and spreadsheets for commission management and client account maintenance
• Coordinate special projects and department initiatives
• Attend conferences to assist with event logistics when needed
• Support onboarding of new hires and coordinate with IT and Facilities as needed
• Serve as point of contact with building management for facilities-related matters (repairs, drills, vendor access, etc.)
• Plan and execute internal and external client events or entertainment functions

REQUIREMENTS:

• 5+ years of administrative experience supporting senior-level executives
• Strong attention to detail, organizational skills, and ability to prioritize
• Excellent communication and problem-solving skills
• Professional, poised, and able to handle confidential information with discretion
• Proactive, flexible, and able to work independently

TECHNICAL SKILLS:

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Experience with expense reporting tools and calendaring systems preferred

HOURS:
8:30-5pm + flexible for OT as needed.

SALARY:
$110-115K base + discretionary bonus + good benefits ($130-150K total cash comp)

#IND1

Job Tags

Work at office, Flexible hours,

Similar Jobs