Job Description

Summary

Position Overview:
We are seeking a detail-oriented and highly organized Real Estate Transaction Coordinator to join our team. The ideal candidate will manage and oversee the administrative aspects of real estate transactions from contract to closing. This position ensures all deadlines are met, documentation is accurate, and the process is seamless for clients and agents. Excellent communication skills are essential, as this role requires acting as the central point of contact between all parties involved in the transaction, providing timely updates, and maintaining a professional and approachable demeanor.

Responsibilities

• Key Responsibilities:

1. Transaction Management:
2. • Coordinate real estate transactions from executed contract to closing, ensuring timelines are met.
   • Prepare and review all transaction documents for accuracy and compliance with regulations.
   • Monitor and manage transaction progress in client management systems.
3. Communication:
4. • Serve as a liaison between clients, agents, lenders, and attorneys.
   • Keep all parties updated on transaction progress and address any concerns promptly.
5. Document Coordination:
6. • Organize, upload, and maintain all transaction files in compliance with brokerage and regulatory standards.
   • Ensure completion of all required documents, including disclosures, contracts, and addenda.
7. Deadline Tracking:
8. • Manage and track key dates such as contingency removal deadlines, inspection dates, and closing dates.
   • Send reminders to agents and clients to ensure timely execution of tasks.
9. Problem-Solving:
10. • Identify and resolve any issues that arise during the transaction process.
    • Proactively anticipate potential challenges to ensure a smooth closing.
11. Administrative Support:
12. • Provide agents with a wide array of administrative assistance.
    • Submit documentation to the brokerage for compliance review.
    • Coordinate photography, staging and other listing launch functions

Qualifications

You are a detail oriented professional with a strong sense of urgency but not at the expense of quality. You are a good listener, extremely organized, solutions based and results driven. You are passionate about being both efficient and effective in process management and customer service. 

• Previous experience as a Transaction Coordinator, administrative assistant, or similar role in real estate (preferred).
• Service oriented leadership
• Ability to work independently and thrive in a fast-paced environment.
• Excellent at building rapport
• Strong written and verbal communication skills
• Phenomenal organizational skills
• Learning based
• High school graduate 
• Real estate license preferred

About-our-team

At The Dowd Team, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. The Dowd Team clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.

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