Virtual Assistant Manager - Entry Level Job at Truescale Marketing, New York State

T2lGc3NwV0h0VmhHaEZMNWdRSDFnZEFZSXc9PQ==
  • Truescale Marketing
  • New York State

Job Description

Job Title: Virtual Assistant Manager - Entry Level
Location: Remote
Job Type: Full-Time/Part-Time Available

We are looking for a highly organized and detail-oriented  Virtual Assistant Manager - Entry Level  to support our team with scheduling, data entry, administrative tasks, and customer service. This position requires someone who thrives in a fast-paced environment, has excellent communication skills, and is adept at managing multiple tasks efficiently. You’ll be responsible for helping our clients have a smooth and enjoyable travel experience by handling various administrative functions.

Key Responsibilities:

  • Scheduling & Calendar Management : Coordinate and schedule appointments, meetings, and travel arrangements for executives and clients. Ensure calendars are up-to-date and free of scheduling conflicts.
  • Data Entry & Database Management : Accurately enter and update client information, travel details, and logistical data into our systems. Ensure all records are kept up-to-date and easily accessible.
  • Client Support & Communication : Provide top-tier customer service via email, phone, and chat. Assist clients with inquiries about their travel itineraries, changes to bookings, and other related services.
  • Travel Assistance : Help clients with simple travel-related tasks such as booking accommodations, flights, car rentals, and suggesting dining or leisure options based on preferences.
  • Travel Documentation : Prepare and send clients the necessary travel documentation, including itineraries, tickets, confirmation emails, and other related materials.
  • Problem Resolution : Address customer concerns or issues promptly and professionally, ensuring the client’s experience remains positive and smooth.
  • Task Coordination : Assist with day-to-day administrative tasks, such as preparing reports, organizing meetings, and managing internal communications between teams.
  • Follow-Up : Check in with clients post-trip to gather feedback on their experience and assist with any follow-up needs or changes for future trips.

Benefits:

  • Competitive Pay : Competitive salary based on experience.
  • Flexible Schedule : Enjoy the benefits of working remotely with flexible hours to support work-life balance.
  • Growth Opportunities : Opportunity to grow within a dynamic company and take on new responsibilities.
  • Training & Development : Ongoing professional development and training to help you succeed in your role.
  • Collaborative Team : Be part of a supportive, remote team that values communication, teamwork, and innovation.

Basic Qualifications:

  • Experience : Experience in administrative, assistant, or customer service roles. Experience with travel-related tasks or data entry is a plus.
  • Tech-Savvy : Proficiency with office software (Microsoft Office, Google Suite) and familiarity with customer service platforms, project management tools, and databases.
  • Organized & Detail-Oriented : Strong ability to manage multiple tasks simultaneously with a keen attention to detail.
  • Excellent Communication Skills : Clear and professional written and verbal communication. Ability to effectively communicate with clients and team members across various platforms.
  • Problem-Solving Skills : Ability to think on your feet and resolve issues efficiently and professionally.
  • Customer Service Focus : A passion for providing exceptional service and going above and beyond to meet client needs.
  • Remote Work Experience : Previous remote work experience is preferred, with the ability to manage your time and tasks independently.

Job Tags

Full time, Part time, Work experience placement, Remote job, Flexible hours,

Similar Jobs

Doctors Hospital of Laredo

MEDICAL ASSISTANT - PRN (South Laredo Diagnostic Center) Job at Doctors Hospital of Laredo

 ...Laredo, TX, is a 183-bed acute care facility that offers a range of medical services. You'll feel a difference when you walk in our doors....  ...needs. To learn more visit Job Summary: The Medical Assistant works in the Clinic setting with Nurses, FNPs, and Physicians... 

Harper Adventures Travel Agency

Remote Booking Consultant Job at Harper Adventures Travel Agency

 ...exploring the world? Turning peoples dreams, into a destination? We have an incredible business opportunity just for you! Become a Remote Booking Advisor and turn your love for travel into a rewarding career Heres what you need to know: Join the booming... 

Lake County Government

Environmental Health Specialist Job at Lake County Government

 ...Job Title: Environmental Health Specialist Department: Public Health Reports To: Public Health Deputy Director...  ...and childcare) inspection program. This is either an entry-level inspector position within the Lake County... 

SeekTeachers

High School Physics Teacher Job at SeekTeachers

Description Physics Teacher | Teach in Sharjah | Teach in the UAEI am looking for a well experienced physics teacher for an well accredited private school in Sharjah . This role is open both for an immeidtae start as well August... 

Kelly Services

Now Hiring Substitute Teachers for Crenshaw County Job at Kelly Services

**Now Hiring Substitute Teachers for Crenshaw County!**Be the reason a kid learned something today. Be a substitute teacher! If you have...  ...young lives by becoming a Substitute Teacher!No teaching experiences? No problem! This rewarding opportunity comes with free training...